These terms and conditions (“Agreement”) apply to the Data Subscription service ("Service") provided by Executive Grapevine International Limited ("EGIL") and are to be read alongside our General Terms & Conditions, Privacy, and the specifics set out in the Booking Form.
1.1 All Data (including business contact information, individual recruiting areas and other searchable attributes) is owned by and copyrighted to EGIL. Unless expressly agreed otherwise, access to the Data is leased to the Buyer for a 12-month term. No intellectual property rights in the Data are transferred to the Buyer.
1.2 The Buyer shall not copy, record, reproduce, distribute, or otherwise process the Data outside the scope of this Agreement, nor offer it for resale, without EGIL’s prior written consent.
2.1 EGIL collects and processes Personal Data in compliance with:
2.2 EGIL relies on Legitimate Interests (Article 6(1)(f) GDPR and UK GDPR), balancing our interests in supplying business contact data with the rights and freedoms of data subjects (Recital 47).
2.3 EGIL uses reasonable endeavours to ensure Data accuracy, compiling lists from direct submissions and publicly available sources. However, no guarantee is given as to completeness or 100% accuracy.
2.4 Where EGIL derives inferred data (such as industry specialism, seniority level, or inferred role scope) through statistical modelling or behavioural analysis, it shall ensure such inferences are demonstrably relevant, non-discriminatory, and transparently disclosed to data subjects in accordance with DUAA Section 13. EGIL shall maintain a DUAA-compliant register of inferred attributes and ensure data subjects have the right to challenge or correct any such information.
2.5 The Buyer should download Data no more than five (5) days from the Service before attempting to use it. EGIL is not responsible or liable for any email addresses that prove undeliverable due to technical reasons.
2.5.1 The Buyer must return any undeliverable records—including the reason for non-delivery—in an Excel (.xlsx) or comma-separated values (.csv) format document within 30 days of the campaign send date to qualify for EGIL’s investigative support.
2.5.2 EGIL’s investigation obligations do not apply to messages sent via personal SMTP clients (e.g., Outlook, Netscape, Lotus) or similar methods of delivery.
3.1 EGIL warrants that it has complied with all relevant data protection laws (including without limitation the Data Protection Act, EU GDPR, UK GDPR and PECR) and industry codes in the collection and onward transfer of its Data.
3.2 To the fullest extent permitted by law, EGIL’s liability to the Buyer arising from or in connection with this Agreement or the use of the Data (whether in contract, tort—including negligence—or otherwise) is excluded for:
3.3 EGIL’s total aggregate liability for direct losses arising under or in connection with this Agreement shall not exceed the total fees paid by the Buyer for the relevant Data subscription.
3.4 The Buyer indemnifies and holds EGIL harmless against all losses, damages, costs or expenses (including legal fees) incurred by EGIL as a result of any breach of this Agreement, misuse of the Data, or infringement of EGIL’s intellectual property rights.
4.1 Within twenty eight (28) days of purchase, the Buyer must submit the following to EGIL’s Data Controller Representative for approval:
4.2 The Buyer shall:
5.1 The Data may only be used by the Buyer and its authorized Users for internal business purposes consistent with this Agreement.
5.2 EGIL reserves the right to embed a reasonable quantity of seed names (dummy entries) within the Data to detect unauthorized usage at all times during and after the License term. Unauthorized usage includes, but is not limited to, disclosure, transfer, resale, reuse, data capture, copying or modification in part or in whole.
Upon confirmed unauthorized usage, EGIL may:
5.3 EGIL may monitor system access, usage volume, and frequency and suspend access for breaches.
6.1 Both parties are data controllers and shall implement appropriate technical and organisational measures to protect Personal Data.
6.2 In the event of any personal data breach (regardless of scale), the Buyer shall:
6.3 The Buyer shall maintain and furnish, upon EGIL’s request, its internal breach response plan and incident reports to demonstrate compliance with these obligations.
7.1 EGIL grants access to the Service via specified IP ranges or Buyer’s infrastructure upon request.
7.2 The Buyer is responsible for all hardware, software, connection costs and other equipment required to access and use the Service. EGIL does not warrant uninterrupted performance; service speed and availability depend on the Buyer’s system specifications, internet connectivity, and usage levels.
7.3 All access credentials (PINs, IDs) must be kept confidential; the Buyer must notify EGIL immediately of any unauthorized use.
8.1 EGIL retains all intellectual property rights (IPRs) in the Database. No rights or licences (express or implied) to copy, cut & paste, email, reproduce, publish, distribute, redistribute, broadcast, transmit, modify, adapt, edit, abstract, create derivative works of, store, archive, publicly display, sell or otherwise commercially exploit any part of the Database are granted, except as explicitly permitted below.
8.2 Subject to clause 8.3, authorised Users may:
8.3 EGIL reserves the right to:
9.1 On termination or expiry of this Agreement, all rights to use the Service and Data shall immediately cease. The Buyer shall:
9.2 Any use of the Data after termination constitutes an unauthorized breach, entitling EGIL to pursue the penalties set out in Section 5 and other remedies at law.
9.3 Buyers must also delete any inferred profiling or categorisation derived from eGOLD Data unless they have a separate lawful basis under DUAA to retain and use such inferences.
Both parties acknowledge that inferred and derived data—such as predicted job role, behavioural engagement, or contact seniority—are treated as personal data under the UK Data (Use and Access) Act 2025. The Buyer agrees to uphold all relevant DUAA provisions, including transparency, fairness, and human intervention requirements for any automated or profile-based processing. EGIL will provide reasonable assistance to ensure compliance, including the provision of attribute audit trails and source verification summaries.
Executive Grapevine International Ltd
Registered in England & Wales: 2789779 | VAT: 6259453 20
Gate House, Fretherne Road, Welwyn Garden City, AL8 6NS, United Kingdom | +44 (0)1707 351451
Last reviewed by: Chris Lewis, Chief Executive Officer
16/06/2025
Updated by Chris Lewis on 23/07/2025 to include DUAA provisions
United States